There is a reason why this skill is sought after the most in candidates, it is a crucial trait to be an effecient communicator as that makes job much easier and ensures that things are running smoothly. Nurturing that skill will only help you fast track your career towards success. Effective of use of communication skills could be the difference of securing a job and leaving a bad impression on your potential employer. Here are a few tips to help you better communicate:
- Listen actively:
It is important to listen to people, people want to know that they are being heard. Really listen to what the other person is saying, instead of formulating your response. Ask for clarification to avoid misunderstandings. At that moment, the person speaking to you should be the most important person in your life. Another important point is to have one conversation at a time. This means that if you are speaking to someone on the phone, do not respond to an email, or send a text at the same time. The other person will know that she doesn’t have your undivided attention.
- Know your audience
Who you are talking to matters. It is okay to use acronyms and informal language when you are communicating with a buddy, but if you are emailing or texting your boss, “Hey,” “LOL” or any informal language, has no place in your message. You cannot assume that the other person knows what the acronym means. Some acronyms have different meanings to different people, do you want to be misunderstood? Effective communicators target their message based on who they are speaking to, so try to keep the other person in mind, when you are trying to get your message across.
- Pay attention to body language
This is important for face-to-face meetings and video conferencing. Make sure that you appear accessible, so have open body language. This means that you should not cross your arms. And keep eye contact so that the other person knows that you are paying attention.
Check your message before you hit send. Spell and grammar checkers are lifesavers, but they are not foolproof. Double check what you have written, to make sure that your words are communicating the intended message
- Get to the point
Be brief, yet specific. For written and oral communication, practice being brief yet specific enough, that you provide enough information for the other person to understand what you are trying to say. And if you are responding to an email, make sure that you read the entire email before crafting your response. With enough practice, you will learn not to ramble, or give way too much information.
- Write things down
Take notes while you are talking to another person or when you are in a meeting, and do not rely on your memory. Send a follow-up email to make sure that you understand what was being said during the conversation
- Choose your medium appropriately
Sometimes it’s better to pick up the phone. If you find that you have a lot to say, instead of sending an email, call the person instead. Email is great, but sometimes it is easier to communicate what you have to say verbally.
- Think before you speak
Always pause before you speak, not saying the first thing that comes to mind. Take a moment and pay close attention to what you say and how you say it. This one habit will allow you to avoid embarrassments.
- Treat everyone equally: Do not talk down to anyone, treating everyone with respect. Treat others as your equal.
Communicating effectively is a skill you can learn, following f the tips outlined above, will enable you to sharpen up on your communication skill and get in the eye of your employer.